Planning a corporate event in the Gold Coast

Gold Coast with its extraordinary climate and fantastic views is not only a popular holiday destination, it is also a great place to host or plan your next corporate event such as a exhibition or trade show and the best thing about it is that the weather is so great throughout the year that you can hold you event any time of the year.

Here is a look at some of the most important factors that you should consider when planning a tradeshow or exhibition in the Gold Coast.

Accommodation

Find a suitable accommodation should be the first thing on your list, since most often Luxury Accommodation Gold Coast is rarely available, especially during the peak season. Make a list of the participants and the organizing team and choose the best accommodation option that suits your teams as well as the participant’s requirements and reserve some accommodation options for them.

There are a range of hotels and Luxury Accommodation Gold Coast to suit your needs and budget. These apartments are available in 2 – 3 bedrooms and can accommodate a large team. Book your accommodation ahead of time and avoid the last minute rush, which can also be very expensive as you will have to settle for what’s available. Also make sure that the accommodation is in close proximity to the tradeshow venue, so that traveling is much easier to and fro.

Hotel accommodation too tends to rise mysteriously around the time of your corporate event or tradeshow. These hotels are often located in close proximity to the event venue.

Usually hotels rooms are most often booked for rest and sleep and all meals are often eaten out of the hotel due to client meetings and so on, which can be quite expensive as well.

Serviced apartments are also a better accommodation options in the Gold Coast when participating in a tradeshow or a corporate event. These serviced apartments are located in close proximity to the business precinct in the area. These serviced apartments are economical and can accommodate more than those in a luxury apartment. There is more privacy than in a hotel room and you can travel around more freely. These serviced apartments offer laundry facilities and a kitchenette if you like to fix up some breakfast in the morning or enjoy a late night coffee. Also a serviced apartment is far more comfortable than a hotel room.

Venue

Once you have the teams and participants accommodation out of the way, decide on a conveniently located venue. There are several venues that are relevant to your products and industry and also conveniently located to the town center. The Gold Coast Convention and Exhibition Centre is one of the largest and most popular venue’s that is used for tradeshows. Apart from this there are plenty of other venues you can choose based on your requirement and budget.

Sponsors, invites and vendors

Make sure you send out your invitation to the sponsors and participants ahead of time as they have to plan for their accommodation and travel.

You should ideally sort out your sponsor at the planning stages of your tradeshow so that you know exactly who would like to sponsor and that there are no competing brands or products.

Booth and layout

Business and participants that are interested in setting up a booth or stall are given a choice of where to have their staff. A layout will be helpful to sort out the planning and reservation of stalls in the exhibition or tradeshow area.

If you are a participant you should ask for a map well in advance so that you can reserve your booth. The location of the booth or stall plays a big part in promoting ones business.

Entertainment and catering

Gold Coast has some of the best entertainment and catering companies that can make your tradeshow a success and a much talked about event. These additions, entertainment and tasty eats make the tradeshow an enjoyable and successful event on the whole.

Promotional material

Make sure you have adequate promotional material available. Sending out the right message with your display to visitors is important.

Other than tradeshow there are a variety of other event s that corporate can sponsor, such as the Australian Open tennis tournament, the Spring Racing Carnival, Mardi Gras celebrations and the V8 Supercars.